VAO Customs Clearance AI Agent brings agentic automation to customs. Most customs management software waits for someone to type data in. VAO's AI agents do the first pass themselves and hand your broker a draft entry that's ready for review. How the agentic workflow runs Intake: the agent watches the inbox and picks up shipment documents in any format (PDF, scans, Excel, Word). Extraction: it reads data, including descriptions, quantities, values, origin, shipper and consignee. Classification: it suggests HS tariff codes for each product. Validation: it cross-checks documents and flags gaps, such as an invoice value that doesn't match the packing list. Review and export: a licensed broker approves or corrects the draft, and clean data goes to your customs declaration software.
VAO Labs builds AI agents for document-heavy operations, with two core products: Sales Order Processing: Our agents read purchase orders from email, PDF, Excel or scanned files, check them against customer and product data, and enter them straight into SAP, Oracle or Microsoft Dynamics. Order desks stop keying orders by hand and can focus on exceptions. Customs Clearance AI: Built for freight forwarders and customs brokers. It extracts line-item data from commercial invoices, packing lists and
View company profileCustoms entry preparation for freight forwarders and customs brokers. VAO's AI agents pick up commercial invoices, packing lists and bills of lading from email or any source, extract the line-item data, suggest HS codes and flag mismatches. The broker gets a draft entry ready to review and file, with no manual keying.
VAO's AI agents do the work, not just the reading. They take a shipment from inbox to a validated draft entry on their own, and a licensed broker approves every one before it's filed. The same enterprise AI agent platform also runs sales order processing into SAP, Oracle and Microsoft Dynamics, so one vendor covers both order entry and customs clearance software.
Freight forwarders and customs brokers handling high import volumes who want to clear more shipments without hiring. Also a fit for importers running trade compliance in-house, and for logistics teams already on SAP that want AI agents for logistics working inside their current process.
AI agents extract trade document data, suggest HS codes and flag mismatches
AI agents run the customs workflow from email intake to a validated draft entry: document extraction, HS code suggestion, cross-document checks and exception alerts, with pre- and post-entry audit of 100% of entries.
Product features that 85% or more of our vendors have identified as critical for growth.
*Comments are based on feedback from 147 partner companies and user reviews posted in the catalog over the past 12 months.
Suggest commodity codes from product descriptions using machine learning.
Plan, scope and schedule internal compliance audits.
Immutable, timestamped logs of decisions and changes for audit and recordkeeping.
Process large volumes of records via bulk upload or scheduled batch jobs.
Review, approve and version classification decisions with rationale.
Determine and substantiate the country of origin of goods.
Prepare, validate and track customs entries and declarations.
Determine and document customs value per valuation rules.
Prebuilt connectors and APIs to integrate with ERP and business systems.
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It's customs clearance software built on AI agents. The agents read commercial invoices, packing lists and bills of lading as they arrive by email, extract the data a customs entry needs (HS codes, country of origin, values, quantities and more) and flag mismatches between documents, so your team starts from a validated draft instead of a blank form.